Virtual Legal Administrative Assistant
About the Role
We are seeking a detail-oriented Virtual Legal Administrative Assistant to support a busy solo law practice in New York. The attorney currently works with a paralegal who handles billable legal work; this role is dedicated to administrative tasks so that the paralegal can focus exclusively on billable hours. The successful candidate will become the backbone of day-to-day administration — managing billing entries, scheduling, correspondence, and file management across multiple platforms. Training materials (screen recordings) will be provided for proprietary systems.
Key Responsibilities
Billing & Time Entry
- Enter billing entries into Clio (case management system)
- Enter time into the New York State court-appointed voucher system, including time-stamped, description-based entries required for court matters
- Process billing contemporaneously to keep the firm's invoicing current
Matter Management
- Open and close client matters in Clio and the NY State voucher system
- Load and organise relevant documents; save to OneDrive
Correspondence
- Draft routine client correspondence (e.g. retainer returns, payment confirmations)
- Send and manage emails via Outlook on behalf of the attorney
Scheduling & Calendar Management
- Schedule client calls and appointments in block time
- Assist with setting up and maintaining a Calendly account
Software Requirements Microsoft Office Suite (Word, Excel, etc.) - Must-have Microsoft Outlook - Must-have Clio (legal case management) - Nice-to-have LexisNexis - Nice-to-have NY State court-appointed voucher system - Will train Candidate Requirements
- Minimum 3–4 years experience in an administrative, legal, or executive support role
- Strong attention to detail with high data entry accuracy
- Professional written communication skills in English
- Comfortable working independently and learning new systems via video training
- Reliable home office setup with stable internet connection
- Ability to work Eastern Standard Time business hours
- Spanish language skills (advantageous but not required)
\n \n$600 - $750 a month \n Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM Apply To This Job