Fund Administrator

KEY RESPONSIBILITIES Fund Administration duties including but not limited to corporate secretarial functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk reviews; Set up of open ended funds, closed-end funds structured as companies / limited partnerships, CIS Managers and GBC 1 / GBC 2 SPV's; Conduct closings for closed-end funds / admittance of investors and undertaking customer due diligence; Prepare capital calls / drawdown notices and having same approved by the Board / GP; Maintain drawdown trackers and updating share registers; Prepare written resolutions for the approval of transactions (including investments / restructuring / disposal of investment etc.); Prepare Board packs including arranging and assisting Board meetings (preparation of minutes and follow up on matters arising); Prepare and process monthly and ad-hoc payment instructions both manually and on internet banking; Circulate quarterly management accounts / capital account statements to investors; Provide a high standard of customer service for existing and potential clients; Responsible for a portfolio of clients as assigned by the Manager and acting as the direct point of contact; Ensure all transactions pertaining to the management of the clients' affairs are executed timely and efficiently; Liaise with external parties such as Bankers, Auditors, Lawyers and Regulatory bodies; Develop and maintain relationships with internal departments of the Company including Client Services, Compliance, & Accounting to timely and effectively support the clients' activities; Communicate effectively with all levels of management, other departments, business areas and clients; Maintain accurate data for all client enquiries and regularly update personal workload; Follow up on client correspondence such as letters, faxes, emails, client telephone calls; Maintain comprehensive and up to date client, business and transaction records on interaction with clients at all times; Document filing, update client information on relevant internal systems; Arranging and attending calls/ conference calls to assist clients and compile, draft and distribute minutes of meetings; Daily and effective input on RTG or any time management system; Attend client meetings with Manager as and when required; Ensure that necessary filings as per the Companies Act 2001, Securities Act 2005 and CIS Regulations 2008 are made within the prescribed deadline; Ensure compliance with internal systems, procedures and processes; Inputting data on a specialist funds software (E-Front) and to make optimum use of the software as and when/where required; Preparation of NAV; To track and provide guidance on the deliverables of the administrative assistant; Additional tasks that may from time to time be required which are appropriate to the role and business requirements. REQUIREMENTS Degree in Accounting/Finance or either ACCA/ICSA qualified or partly completed; 2 – 3 years of working experience in a similar position in a Management Company; Relevant hands-on experience on Closed End Funds; Comprehensive knowledge and understanding of;Legal and Regulatory framework, including Codes, FIAMLA Act, GBC, AC and KYC Standards; Company Secretarial duties and Board matters; Corporate and Trust Administration Functions, Compliance and Good Governance principles; An excellent mastery of the regulatory laws involved in servicing a variety of clients with portfolios of various complexities. SKILLS Good analytical and problem solving skills; Good Knowledge of legal & regulatory framework, finance principles and reporting; Proficient in Ms. Excel, Word, PowerPoint & Outlook; Excellent written and verbal communication skills - ability to draft effective communications (emails, letters, memos, instructions) with good grammar, spelling & proofreading skills; Strong organizational and multi-tasking skills; Ability to work in a fast moving, demanding, high-pressure environment; A high level of accuracy and attention to detail; Highly motivated with the ability to work well as an individual and from their own initiative as well as being able to work in a team environment; Ability to maintain high level of confidentiality; Computer Literate: Ms. Office Word, Excel, PowerPoint & Outlook. Is autonomous, self-disciplined and can productively work remotely; Can operate in a fast moving, demanding and high-pressure environment. Apply To This Job