Paralegal I/II

The Town of Castle Rock is committed to making decisions that preserve and protect the community's identity and quality of life. They are seeking a Paralegal I/II to provide legal and administrative support to the Town Attorney’s Office, assisting with legal documents, conducting research, and maintaining records.

Responsibilities

• Provides paraprofessional, legal, and administrative support to the Town Attorney’s Office. Assists attorneys and legal staff with legal matters, projects, correspondence, and follow-up activities involving Town staff and external stakeholders
• Assists in the preparation, review, and processing of legal documents, including contracts, resolutions, ordinances, memoranda, agreements, pleadings, correspondence, and related materials. Assembles supporting documentation and exhibits and proofreads documents for accuracy, completeness, and compliance with established standards
• Conducts legal research using federal, state, and local statutes, regulations, ordinances, case law, and other legal resources. Compiles information, summarizes findings, and prepares reports, memoranda, and supporting materials for attorney review
• Assists with the preparation and processing of real property documents, including but not limited to easements, deeds, conveyance documents, agreements, and property acquisition materials. Coordinates records, obtains supporting documentation, and assists with transaction tracking and file maintenance as needed
• Organizes and maintains caseloads, projects, and administrative files to ensure records are accurate, secure, and readily accessible. Obtains and prepares records and supporting documentation necessary for legal matters, transactions, projects, and office operations
• Supports legal and administrative processes by coordinating contract routing, maintaining legal files and records, processing DocuSign envelopes, updating contract templates, and assisting with document management and records retention activities. Assists with departmental administrative tasks, including tracking expenditures and maintaining supporting documentation as assigned. Provides input regarding workflow efficiencies and assists with implementing established procedures, tools, and best practices to support the effective delivery of legal services
• Provides customer service and communication support by responding to phone calls, emails, and inquiries from internal and external stakeholders and routing matters to appropriate staff as necessary. Serves as a department representative in meetings, resolves routine issues, and provides follow-up as needed
• Assists with Town Council agenda preparation and related processes by compiling documentation, reviewing materials for completeness, and supporting the preparation of memoranda and presentation materials
• Participates in departmental and organizational initiatives to improve efficiency, service delivery, accessibility, transparency, and records management practices. Assists with maintaining content on the Town’s internal and external websites
• May provide backup support for municipal prosecution functions, including preparation of subpoenas and discovery materials, review of police reports, organization of evidentiary materials, and assistance during Municipal Court proceedings as assigned
• Performs other paralegal or administrative duties as assigned or required

Skills

• An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered
• An Associate's degree in a closely related field
• One to three (1-3) years of paralegal experience in public or private law office; or an equivalent combination of education, training, and experience
• A Paralegal certificate is required or the ability to obtain within six (6) months of hire
• Strong organizational skills to effectively plan, prioritize, organize, coordinate, collaborate and complete multiple projects and requests with stringent deadlines
• Ability to prepare a variety of legal documents, agreements and contracts
• Ability to file legal documents accurately and ensure they meet rules and regulations
• Ability to prepare real estate documents including but not limited to purchase/sale agreements, easements, encroachment permits/agreements, conveyance documents, deeds and requests for release of deeds of trust
• Understanding of legal concepts related to municipal government, including subpoenas, court filings, and case specific deadlines
• Ability to accurately summarize discussions, glean most important aspects, and clearly and concisely draft into agreements
• Ability to establish and maintain effective working relationships with others
• Ability to communicate clearly and concisely both orally and in writing, including the ability to communicate effectively with upset customers
• Ability to perform legal research and analysis of federal, state and local statues, codes, regulations, and case law
• Ability to work independently and take appropriate initiative on legal matters
• Knowledge of municipal processes regarding resolutions and ordinances
• Advanced skill in use of Microsoft Office applications, legal case management software
• Familiarity with Westlaw and Legistar
• Ability to utilize the computer/Internet/computer software for conducting legal research
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive information

Benefits

• Career Advancement Programs
• Employee well-being program
• Competitive total compensation with an excellent benefits package
• Free membership to the MAC or Recreation Center
• Public Service Student Loan eligible employer
• The Town Attorney’s Office may offer the opportunity to work a hybrid schedule. Hybrid work arrangements are subject to change based on business needs

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