Legal Assistant

AAA The Auto Club Group is seeking a Legal Assistant to support their legal team. The role involves assisting attorneys with legal processes, managing documentation, and providing administrative support related to litigation matters.

Responsibilities

• Employ knowledge of company and legal procedures as well as principles of insurance, banking or corporate law
• Work independently while assisting attorneys in the legal process necessary for conducting company business
• Review, analyze and summarize issues involved incoming litigation or administrative actions
• Determine need for file documentation, obtain proofs, and clarify facts and issues
• Organize, assemble and interpret records and documents
• Act as a resource person to all level of company personnel regarding corporate legal matters and departmental procedures
• Support litigation matters and act as a general litigation assistant throughout pendency of lawsuits
• Research medical facts when necessary
• Type/generate pleadings and legal documents and related correspondence for assigned staff counsel, as well as memos, letters, charts
• Schedule and record all appointment dates for attorney meetings such as depositions and court hearings and maintain appointment calendar
• Assemble data and provide input for implementation of computerized research and litigation monitoring systems
• Assist in preparation of a legal periodical for distribution to the Claims department
• Provides office administration support on an as needed basis, which may include mail processing, data input, courier activities, budget administration, payment processing and notary services
• Interacts directly with business line customers and visitors to address support needs
• Establishes and maintains a series of files for each case or matter along with a corresponding electronic diary system
• Advises staff or management regularly regarding items requiring attention or action
• Initiates, completes and submits routine forms required by courts or regulatory entities
• Contacts appropriate organizations as directed to obtain documents
• Manages correspondence for key dates and names
• Records pertinent information and files

Skills

• Associates degree as a Legal Assistant, completion of an ABA approved Legal Assistant training program OR extensive experience in a position performing Legal Assistant functions
• Researching, analyzing and preparing written documents and correspondence
• Civil litigation procedure
• Federal and state judicial systems
• Claim procedures
• Principles of insurance
• Medical terminology
• Insurance defense practice
• Insurance products and services
• Composing and communicating board and executive management meeting agendas and notices
• Developing and distributing board calendars
• Developing, distributing and summarizing board surveys and regulatory reports
• Maintaining electronic and paper corporate documents
• Evaluate situations, facts and issues and draw accurate conclusions
• Organize, plan and prioritize work
• Research legal files and compile data
• Competently operate a windows based PC and relevant software
• Communicate effectively with others in a work environment and with the public
• Prepare written documents, correspondence, memoranda and pleadings
• Regulatory matters, including filing reports with regulatory agencies principles
• Company procedures and departmental functions

Benefits

• Annual bonus potential based on performance
• 401k Match
• Medical
• Dental
• Vision
• PTO
• Paid Holidays
• Tuition Reimbursement
• This is a hybrid work arrangement (time spent in office and remote). Depending on the employee's role and leadership's assessment, some employees will come in to an ACG facility on a weekly basis, a monthly basis, or on an "as needed" basis for key meetings and collaborative activities. Most employees will be required to come into the office, at a minimum, for important departmental meetings or team-building events.

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